Tool sprawl
Tasks in one app, timesheets in another, HR records in spreadsheets and approvals in email.
Case study · Sphera
Sphera: one workspace for the whole organization
We built Sphera to replace a patchwork of spreadsheets and point tools with a single platform for work, projects, people, customers and finance — with role-based dashboards and an AI assistant built in.
The challenge
Too many tools, no single view
Growing organizations end up running on disconnected systems — and the gaps between them are where time, visibility and accountability get lost.
No view of capacity
Hard to see who is available, what’s planned versus actual, and where projects stand.
Approvals without a trail
Requests, expenses and access changes approved informally, with no reliable audit record.
How it works
Plan. Execute. Measure.
Plan
Set up projects, resource plans and task templates, and see availability and capacity before work starts.
Execute
Teams work from one task queue with a standup board, timesheets, built-in chat and video, and approvals.
Measure
Project insights, capacity vs actual, time reports, goals and appraisals show how work is really going.
What we built
Every core business function, connected
Work
Task management, a standup board, timesheets and approval queues.
Projects
Resource plans, availability, capacity vs actual, project insights and time reports.
Recruitment
Submissions, manager review, selected candidates and a talent pool.
HRMS & payroll
Goals, appraisals, feedback, policies, employee documents and payroll.
CRM
Leads, deals, companies, contacts, a CRM calendar and reports.
Finance
Expenses, invoices, purchase orders, clients and vendors, and a ledger.
Engineering
Code activity at a glance: pull requests, commit trends and top contributors.
Knowledge
Company wiki, policies, documentation, newsletters and forms.
Built for every role
The right view for each person
Administrators
An admin command center for projects, users, roles, approvals, audit logs and payroll reports.
Leadership
Project insights, capacity dashboards and reports & analytics across the organization.
Managers
Timesheet and expense approvals, resource requests, standups and appraisal reviews.
Employees
My Space: tasks, attendance check-in, goals, appraisals, expenses, payroll and salary slips.
AI inside
Intelligence where the work happens
Ask Sphera
An AI assistant for help and insights, available across Sphera and our other products.
AI ratings
AI-assisted ratings inside the appraisal process to support fair, consistent reviews.
Appraisal simulator
Employees can explore how goals and performance feed into their appraisal.
Security & governance
Built for accountability
Every action in Sphera is governed by role and recorded.
- Role-based access with a detailed permission catalogue
- Audit logs and exception logs
- Sign-in with Microsoft
- A secure keychain for credentials
- Departments, designations and locations managed centrally
- Data loader for bulk imports
Want a single platform for your organization?
We can tailor Sphera — or build something like it — around the way your teams work.
